User manual

Before you begin

The collection works locally without an account. Photo selection and camera access are used when you add pictures. Open Settings from the gear in Collection to manage templates, sync, and account access. Optional NSG ID sync sends collection records and photos to the server.

Create a collection folder

1. Open Collection, then choose Add (+) → New Folder.
2. Enter Name.
3. Under Location, leave Parent folder as None (Top-level), or select a parent to create a nested folder.
4. Choose Template. Use Default for a top-level folder or Inherit from parent for a subfolder, or select your own template.
5. Optionally select an image with Choose cover photo.
6. Choose Save.

What to expect. The folder appears in Collection. Add your first item using the next procedure. Custom folder covers are saved on this device; Use automatic cover restores the automatic cover.

Add an item

1. Open Collection, then choose Add (+) → New Item.
2. Select the destination in Choose Folder.
3. Enter Name.
4. Add Notes if useful.
5. Complete the template fields you want to record.
6. Choose Save.

What to expect. The item is saved locally and receives an item number. Create a folder first if New Item is unavailable. In a folder, Record opens a new item with that folder already selected. Tap an item’s name to open its details; tap its picture to view photos.

Add and manage item photos

1. In Collection, open a folder and choose an existing item’s name.
2. Choose Edit.
3. In the media section, choose Photos for a Picture field or Add Pictures for a Time Lens field; choose Camera to take a picture.
4. Grant the requested access if you want to use that feature.
5. Select or capture the picture.
6. Open a picture’s menu if you need to adjust it.
7. Choose Rotate Right, Rotate Left, or Set as Cover as needed.
8. Choose Save.

What to expect. The saved pictures belong to the item; its cover represents it in the collection. A template must include a Picture or Time Lens field to offer pictures. A Picture field can be configured as Single or Multiple.

Build a reusable template

1. From Collection, tap the gear to open Settings, then choose Templates.
2. Choose the plus (+) button.
3. Enter Template name in New Template, then choose Save.
4. Open the saved template.
5. Choose the plus (+) button to add a field.
6. Enter Field name, choose Type, and turn on Required if appropriate.
7. For Dropdown or Multi-select, add choices under Options. For Picture, choose Single or Multiple.
8. Choose Save for the field. Repeat to add other fields.
9. Choose Save in the template editor.
10. Open a folder’s editor and assign the template using Template.

What to expect. Items in the folder use the template’s fields. Save a new template before adding fields. Changing a field’s type or deleting a field with saved values can remove those values; read the confirmation before continuing.

View dated pictures with Time Lens

1. From Collection, tap the gear to open Settings, choose Templates, and add a field whose Type is Time Lens; then save the field and template.
2. Assign that template to a folder using the folder editor’s Template picker.
3. Choose Add (+) → New Item and select that folder.
4. Enter Name.
5. Choose Add Pictures and select your pictures.
6. Choose Save.
7. Open the saved item and scroll to Calendar.
8. Select a month, then choose View Pictures or an individual picture.

What to expect. Calendar groups pictures by the date recorded when they were added. Swipe the calendar horizontally to reach later months. Add Pictures appears when the folder’s effective template includes a Time Lens field.

Search the collection and filter a folder

1. In Collection, enter a query in Search your collection.
2. To search items across every folder, open All Items and use Search all items.
3. To browse within a folder, open it and use Search items.
4. Choose a status button such as All or No status to filter items.
5. Choose the current sort order, such as Recently added, to select another order.
6. Open the filter icon beside the grid button to set Photos or Include subfolders.
7. Use Reset filters in that menu and clear the search text when you want to broaden the results.

What to expect. Search can match names, notes, item numbers, folder paths, and stored field values. Folder searches include subfolders while Include subfolders is on. Use the grid/list button to change the presentation without changing the items.

Manage folders, order, and status filters

1. In Collection, open Manage beside Folders.
2. Choose Manage folders to select and edit a folder, or Reorder folders to change the top-level order.
3. In the reorder screen, drag folders or use Move up and Move down, then choose Save.
4. For actions within a folder, open that folder and choose the ellipsis (…).
5. Choose Edit Folder, New Subfolder, Reorder subfolders, or Template settings for the task you need.
6. To set status filters, choose Configure status from the ellipsis menu.
7. In Folder status, select a single-choice Status field and choose Save.

What to expect. Reordering affects the selected group of sibling folders and is saved on this device. Status filters use your chosen field; items without a value appear under No status. Add a Dropdown field to the folder’s template if no suitable field is available.

Review settings and repair item numbers

1. From Collection, tap the gear to open Settings.
2. Choose Currency to set the app currency.
3. If item numbers are duplicated, find Maintenance.
4. Choose Repair Item Numbers.

What to expect. Currency controls the app’s currency setting. Repair Item Numbers corrects duplicate item numbers. Templates and optional server sync are also available in Settings.

Enable optional sync and check its status

1. From Collection, tap the gear to open Settings.
2. Turn on Enable Server Sync.
3. Choose Continue with NSG ID.
4. Complete sign-in with the intended account.
5. Review the sync status and last-sync time after the initial sync.
6. Choose Sync Now to retry or start another sync.

What to expect. Sync needs an internet connection; local features remain available without an account. Delete Sync Account removes the account and linked records from the active server database while keeping local records and the shared NSG ID. Uploaded photo files are not automatically removed. Contact Support about retained files before deleting the account.

If something goes wrong

New Item is unavailable?

Create a folder first, then choose Add (+) → New Item and select the destination.

An item is missing from a folder?

Clear Search items, choose All, and use Reset filters in the filter menu. Turn on Include subfolders if the item is in a nested folder. Try All Items from Collection to search everywhere.

No photo control appears?

Check the folder’s template. It needs a Picture or Time Lens field; a Picture field can be limited to one image.

Camera access was denied?

In iOS Settings, review Crown Jewel’s Camera permission, allow access if desired, and try Camera again. You can use Photos to select a picture instead.

Sync cannot connect?

Check your connection, then open Settings from the gear in Collection and choose Sync Now. Your local collection remains available while offline.

Item numbers are duplicated?

Open Settings from the gear in Collection and choose Repair Item Numbers under Maintenance.